Security is of paramount importance when it is related to documents. Data breaches can be costly, and the reputations of companies can be damaged by leaks which compromise sensitive information about employees or customers. Secure document storage solutions can help safeguard your company from cyber-attacks and other threats by keeping your records organized, accessible, and protected.
In contrast to traditional paper files, document storage solutions are accessible online and protected protecting them from hackers who might otherwise have access to your information. This ensures that your files are safe even if they are accessed by devices owned by other people or colleagues.
Many documents storage solutions have several collaborative tools that allow users to read and comment on documents. You can also find solutions that work with your existing systems, which can reduce the number of applications. This can reduce the risk that a security breach will occur by ensuring that users have access to only one platform for sharing documents and collaboration.
You should also consider a solution which includes multi-factor authentication. This feature is crucial for employees who work remotely. They might be required to prove their identity through a text message, phone call, or app before they are allowed to access your documents.
Redtail Imaging is a document management solution for RIAs that combine the security of cloud storage with collaboration and capabilities for managing content. It offers bank-level security, and can be set up to ensure industry-wide conformance with FINRA or CFPB regulations.
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